IKEM

The QI Information System helps with the operational and economic agenda of a high-end workplace

About our client

The Institute of Clinical and Experimental Medicine (IKEM) is the largest superspecialized clinical and scientific research facility in the country, which has been focusing on the treatment of cardiovascular diseases, organ transplantation, diabetes and the correction of metabolic disorders for more than 50 years with a nationwide catchment area. IKEM consists of 4 specialist centres, 8 clinics and 15 specialist departments, bases and laboratories. In total, it has 315 beds, 115 of which are located in intensive care units.

4 centres of expertise

8 clinics

15 specialist departments

Project Objectives

To implement a system for securing operational-economic agenda with a view to modernization, increasing the level of management and simplifying the work of staff, specifically in the areas of internal logistics (purchasing and circulation of materials using barcode scanners) and investment plans (their preparation, administration of public procurement and supervision of implementation).

Description of the solution

The QI system for IKEM ensures the operational and economic agenda and internal logistics, including the management of medicines and materials. Supplier selection is done according to procurement rules, with electronic forms and unique registration numbers for tracking orders and material. The system provides logical linking of information, improving the transparency and efficiency of tenders and material management.

IKEM utilizes a centralized requisition system, allowing for more efficient material management and ordering. QI also works with the hospital's information system for automated material dispensing and cost tracking. The QI system at IKEM supports the creation and management of investment plans. These plans are created directly in the system and, once approved by management, specific procurement orders are generated from them.

Each procurement order has a registration number for clear identification and tracking in various documents. This allows for more efficient tracking and evaluation of investment plans and improves clarity in accounting. In addition, QI covers the entire economic agenda including accounting, finance, and asset management, and supports the agency for overseas business travel. Special features in QI cover the entire administration from request to travel settlement, reducing paper-based paperwork. QI cooperates with other systems to ensure the comprehensive operation of the Institute.

Benefits of the Solution

"The QI information system enables the correct setup and control of processes and activities important for management through its interconnected modules. We can also comment positively on its robust architecture, which is both reliable and stable, while allowing us to respond flexibly to our growing requirements. For these reasons, we have chosen QI to manage key business processes."

Ing. Ladislav Skulina, MHA, Deputy Director for Economics and Operations, Head of the Department of Medical Billing and Controlling